Executive Assistant Job at Zeta (Bangalore) | Freshers Welcome

Role

Zeta is looking to hire an Executive Assistant to support our Senior Leadership Team. This is an excellent opportunity for a motivated fresher to build a strong foundation in executive support within a fast-paced, high-growth environment.

Responsibilities

• Manage and maintain calendars for a minimum of two senior leaders, including scheduling and coordinating internal and external meetings across multiple time zones.
• Manage end-to-end international and domestic travel for the leadership team, including flights, accommodation, transportation, and visa arrangements.
• Process travel and business-related expense claims accurately and within stipulated timelines.
• Organize and provide end-to-end support for meetings, conferences, workshops, and events, both internal and client-facing.
• Maintain robust follow-up systems to track project timelines and deliverables; keep leaders informed of status updates and key developments.
• Liaise with internal and external stakeholders on behalf of the leadership team, ensuring timely communication and follow-through.
• Provide administrative support including document management, filing systems, contact database maintenance, spreadsheet creation, and presentation preparation.
• Maintain strict confidentiality and professionalism in all aspects of the role.

Skills

• Proactive, self-driven, and solutions-oriented with a strong ownership mindset.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Discretion and sound judgement when handling sensitive or confidential information.

Experience and Qualification

• Freshers are welcome; prior internship or project experience in an administrative or coordination role is an advantage.
• Strong logical reasoning and analytical thinking ability.

Equal Opportunity

Zeta is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds, cultures, and communities to apply and believe that a diverse workforce is key to our success.